Kyowa Electronic Instruments Co., Ltd. (hereinafter referred to as “our company”) and our group companies located in Japan (hereinafter collectively referred to as “our group companies”) recognize the importance of protecting personal information in an advanced information and telecommunications society. We believe that it is our social responsibility to manage personal information appropriately.
If you do not wish to provide personal information, you can refuse to do so at your own discretion. In this case, please note that you may not be able to use the services on our group companies’ websites.
1. Personal Information Protection Policy
In view of the importance of protecting personal information in an advanced information and telecommunications society, our group companies are committed to protect personal information based on the following company policies.
(1) Formulation and continuous improvement of policies and regulations regarding the protection of personal information
Our group companies train our executives and employees to recognize the importance of protecting personal information. We formulate, implement, maintain, and continuously improve policies and regulations to appropriately protect personal information.
(2) Compliance with laws and other codes of conduct regarding the protection of personal information
Our group companies comply with the provisions of laws and regulations, as well as the codes of conduct and guidelines established by administrative agencies and other administrative bodies. We have also established a management structure for the appropriate protection of personal information, taking into account each department's business details and scale. When we appropriately collect, use, and provide personal information, we also take appropriate measures such as disclosing, amending, and deleting personal information.
(3) Ensuring accuracy and safety of personal information
In order to ensure the accuracy and safety of personal information, our group companies strive to keep personal information accurate and up-to-date. We take reasonable safety measures in terms of both information communication technology and management organizational structure. We are also committed to preventing unauthorized access to, loss, destruction, falsification, and leakage of personal information.
(4) Education and training
In addition to raising awareness of personal information protection among executives and employees, our group companies provide education and training on compliance programs related to personal information protection.
2. Handling of Personal Information
Based on the above policy, our group companies handle personal information in accordance with the following:
(1) What is personal information?
(2) Obtaining personal information
In carrying out business activities, our group companies may ask customers to provide personal information such as name, address, e-mail address, and telephone number. In those cases, we will, as much as possible, specify the purpose of use, and will only collect personal information to a necessary extent after explicitly stating in advance information such as the purpose of use and contact point for inquiries.
However, we may omit citation of the purpose of use in the following cases:
- When you provide personal information through activities such as an interview with a sales representative of our group companies (including sales activities by phone) and exchange of business cards.
- When we receive your business cards at various events, fairs, and seminars.
(3) Purpose of use of personal information
Our group companies will use your personal information for the following purposes. We will not use the personal information you provide beyond the scope of these purposes.
- To provide answers to inquiries, other communications, and accompanying information
- To provide guidance that we believe will be useful to our customers, such as shipping of our group companies' products, sending out catalogs and direct messages, and introducing new products and services.
- For fulfillment of contracts with customers and after-contract management
- To be used for guidance and communication related to recruitment activities of our group companies
- Other uses within the scope of the purpose you agreed upon
(4) Shared use
Our group companies will share the use of personal data with each of our group companies, as shown in the table below:
|Personal data items that will be shared||Company name, address, affiliation, name, telephone number, fax number, e-mail address, etc.|
|Scope of shared use||
|Purpose of use by associated parties||Purposes described in 2.(3) above|
|Person responsible for management||President and CEO, Kyowa Electronic Instruments Co., Ltd.
(Please refer to our “Company Profile” for the address of the company and name of the President.)
(5) Disclosure and provision of personal information
In order to achieve the purpose of use of the provided personal information that we clearly specified to you, we may provide or disclose personal information to third parties only in the following cases:
- When we have your consent
- When entrusting the handling of personal information, within the necessary extent, to subcontractors, partner companies, and outsourcing companies, that have entered a personal information non-disclosure agreement with our group companies, to achieve the purpose of use that we clearly specified to you.
- In case of shared use (described in 2.(4) above)
- When processed as statistical data, a state that cannot identify individual customers
- When disclosure to a third party is permitted by relevant laws and regulations or their principles or guidelines
(6) Safe management of personal information
We strictly manage the personal information which you provided and take reasonable security measures to prevent leakage, misappropriation, and falsification of personal information.
Also, when providing personal information, we are committed to ensuring safety by applying encryption to personal data through SSL (Secure Sockets Layer) or similar security technologies, to guard against unauthorized access by a third party during communication.
(7) About cookies
When you revisit our group companies' websites, we may send data called "cookies" that identifies the computer you used and save them on your hard disk.
If you prefer, you can set your Internet browsing software (browser) to disable cookies, or set it to display a warning that requests permission before cookies start transmitting data.
Even if cookies are disabled, you will still be able to view our group companies' websites. Please note, however, that the scope of services you can use may be limited.
(8) Use of Google Analytics
Our group companies' websites may use Google Analytics to understand how they are being used.
For more information about Google Analytics, please refer to the following page:
(9) Protection of personal information on linked sites
Our group companies cannot be held responsible for the handling of personal information on websites owned by other businesses or individuals that are linked from our group companies' websites.
(10) Compliance with laws and regulations and other relevant codes of conduct
Our group companies comply with laws and regulations and other relevant codes of conduct related to personal information protection.
(12) Suspension of use and deletion
Regarding personal data maintained by our group companies, if you wish to suspend the use of, delete, or suspend the sharing of your own information with third parties, we will first confirm if you are indeed the owner of the information. If we determine that there is a valid reason for your request, we will immediately suspend the use of, delete, or suspend the sharing of this information with third parties.
(13) Contact Us
Please contact the office specified below if you have any of the following inquiries:
- Inquiries about referencing, revision, deletion, and sharing of personal information that you provided with third parties
- Other inquiries related to personal information
We will respond to you as soon as we confirm that you made the request.
CSR Promotion Division KYOWA ELECTRONIC INSTRUMENTS CO., LTD.
3-5-1 Chofugaoka, Chofu, Tokyo, 182-8520